General Food Vendor Information & Application

 

2018
General Food Vendor Information & Application


Franklin On The Fourth - July 4th
Historic Downtown Square, Franklin, TN
&/OR
Celebration of Nations  -  October 13th
Historic Downtown, 4th Avenue & Square, Franklin, TN

(We will email you when your application has been accepted for these events to give you more information.  At that time, if you are available/interested you can send in your fees and we will reserve your space.
 


Here's some information on the different events & what the different  time lines of the festivals will look like.


FRANKLIN ON THE FOURTH
 
General Food Vendor Information & Application 
Franklin On The 4th is an annual 4th of July Patriotic Celebration produced by TN Events for the Franklin Lions Club.  Its purposes are to Celebrate the 4th of July, showcase high quality superb musical entertainment, acquaint the public with the restored downtown square, and raise money for this years non-profit beneficiary, The Franklin Lions Club.  The event begins at 10 a.m. and ends at 8:00 p.m..  
This year the area will open early and be filled with music, homemade crafts, food vendors, large kids zone, and a petting zoo (with pony rides).
  

2018 Downtown
Timeline for Franklin on the Fourth

4:00 a.m. Street Closure
6:00 a.m. Some Food Vendors arrive
7:00 a.m. More Food Vendors arrive
8:00 a.m. Craft Vendor's, Ice Truck
8:30a.m. Antique Cars begin to arrive
9:30 a.m. everything is set, all unnecessary vehicles should be off the streets
10:00 a.m. Festival Opens, Bluegrass Music on the Main Stage
11:30 a.m. 2nd Group Performs. 
1:00 p.m.  3rd Group Performs.
2:30 p.m. 4th Group Performs.
4:00 p.m.  5th Group Performs 
4:45 p.m. Begin Line-up for the Children's parade around the square
5:00 p.m. Children's parade begins with the Zinghopper's and Dixieland band. 
5:15 p.m. Dixieland Band on the Stage
6:00p.m.  Speech's, Recognitions, Presenting of Colors, Pledge of Allegiance, Star Spangled Banner
6:30 p.m.  The Featured Band of the Evening Performs
8:00 p.m. Festival Ends
8:31 p.m. Clean up and tear down begin
11:00 p.m. Clean up and tear down finish
11:30 p.m. Streets open 
 
All applicants must fill out the application form below.

Note: Check must be mailed and received before acceptance is complete.

1. There are absolutely no refunds once fees are paid for any reason. By signing this contract the vendor agrees to pay the specified booth rental fee of $150 for a 10x10 space or $300 for a 10x20 space.  Any cancellation will result in a forfeiture of all fees paid. When you have been notified of your acceptance, please submit one check for all fees. (not including the damage deposit)  If you are not accepted monies will be refunded.  Out of fairness to the selected food vendors we limit the amount of vendors selling the same or similar products.  All fees and positioning will be handled on a first come first served basis.  Placement is also based on your electrical needs.  All checks should be made payable (Depending on the event) to:  "Franklin On The Fourth" or "TN Events", or "Celebration of Nations"and mailed to:
          P.O. Box 140835
          Nashville, TN  37214

Please make sure your business name and event is included with the check.

 

1. Returning vendors will have priority until March 15th, 2018  At that time all vendors will be considered on a first come first served basis and product.



2. Vendor agrees to submit a certificate of insurance with a minimum of $1,000,000 (one million dollars) insurance liability coverage and listing: Zia Music Production, The City of Franklin, The Lions Club if on Franklin on the Fourth, Sister Cities of Franklin and Williamson County, if on Clebration of Nations. as additional insured under their policy.


5. Vendor agrees to indemnify and hold harmless: Zia Music Production, LLC, The City of Franklin, The Lions Club, TN Events, Sister Cities of Franklin and Williamson County, against any claim or action for any cause.  Vendor agrees that they will be responsible for their own insurance under this hold harmless clause, which is made a part of this contract.

6. Vendor will submit a basic menu to include prices of items to be sold at this event. It is understood that booth spaces will not be allocated until menu and all other requested information is received.

7. Vendor understands that it is their responsibility to provide their booth, tent, trailer, etc. If utilizing a tent, application must include a copy of the Flame Spread Certificate and must meet the basic requirement of NFP 701. In addition, Vendor agrees to adhere to all Health and Fire Department regulations related to booth setup and proper food preparation and service. Vendor understands that the Health and/or Fire Department will close their operation and vendor will forfeit all fees paid under this agreement if standards are not adhered to.

8. Vendor understands that it is their responsibility to obtain a Propane Permit from the City Fire Marshall’s Office prior to setting up for the event if applicable.

9. Depending on the event, will decide if vendors will be allowed to sell soda and water.  Any other beverages will be approved on a case by case basis.  Any violation of this policy will result in immediate termination of this contract and forfeiture of all paid fees.

10. Vendor understands that "Franklin On The 4th" , "The Franklin Jazz Festival", Celebration of Nations" & TN Events, names and logos are restricted trademarks.  As such, any use of these is strictly prohibited without written consent from TN Events .

11. No smoking paraphernalia or any items deemed inappropriate or illegal by the State of Tennessee may be sold.

12. Tennessee State sales tax will be the sole responsibility of the vendor.

13. It is understood that submission of my application and menu does not guarantee a spot at this event. TN Events will notify vendor  via email of their acceptance and approved menu.  Although once you submit your application below you will be notified imediately that it has been received.)   After you have been notified of your acceptance you will have 14 days to have fees to send in your fees, (Unless you've been with us for 3 years or more or have made special accommadations)  Attempts to sell any other items not on the pre approval letter will result in termination of this agreement and the forfeiture of any and all fees paid.

14. Vendor understands that if a major sponsor is designated then Vendor (if possible) may be asked to use that named product.

15. Vendor understands that they will be fined a minimum of $500 for not disposing of waste properly in provided dumpsters and grease traps. Vendor understands that tree wells are not to be used as trash or waste receptacles.

16. Any violation of this agreement will permit the immediate termination of this agreement.

17. I understand that I am responsible for my employees and will ensure that their actions reflect favorably on the Franklin On The 4th Festival, The Franklin Jazz Festival, The Williamson County Cultural Arts Commission, The City of Franklin, the Lions Club and their Board and employees, & The Celebration of Nations Festival.

18. I understand that if I cancel my participation in this event all monies I have paid will be forfeited except for the clean up deposit.

 
 

Food Vendor Application